After all the planning, laughter, tears, and dancing, the wedding day is over-but the memories live on. The official photographer may have captured the big moments, but your guests? They’re the ones who catch the unfiltered joy, cheeky glances, and spontaneous dance moves you might otherwise never see.
And while everyone promises to “send you the photos later”, most of them never do. Messages get forgotten. Pictures stay buried on phones. That’s where this beautifully simple idea comes in: a QR code that guests can scan to upload their photos and videos straight to you.
No apps. No sign-ins. Just scan, upload, and done. And the best part? You can create custom QR code stickers to match your wedding style using Handy Labels.
A Seamless Experience for You and Your Guests
The concept is simple: set up a shared upload folder using Dropbox or Google Drive, generate a QR code from that link, and print it on a custom sticker or label that fits your wedding’s theme.
Place your labels on tables, guestbook stations, or even favours. When guests scan the code, they’re taken to a private page where they can upload their favourite photos or videos from the day. It’s quick, intuitive, and removes the post-wedding follow-up completely.
Step 1: Set Up Your Shared Upload Folder
You’ll first need a central space where all the uploads go. Two of the easiest options are Dropbox File Requests and Google Drive with Google Forms.
Using Dropbox File Requests:
Dropbox is one of the easiest ways to collect files without requiring your guests to sign in or download an app.
- Sign in at dropbox.com.
- On the left-hand side, click on File requests.
- Click New Request and give it a name like "Upload Chloe & John's Wedding Photos."
- Choose or create a folder in your Dropbox where the files will be stored.
- Create the request, then copy the unique upload link. This is the link you’ll later convert into a QR code for your labels.
This method is ideal because guests don’t need a Dropbox account to upload. They simply click the link, drag in their files, and you're done. It's clean, private, and efficient.
Dropbox’s free plan gives you 2GB of storage. So how much is that in real terms? Most guests will be uploading JPEG images from smartphones, which are typically around 2MB per photo.
That means:
- You can expect to collect around 1,000 photos with 2GB of space.
- If some guests upload short videos (say, 15–30 seconds each), you’ll still comfortably manage 600–800 photos and a few clips.
- If you anticipate lots of uploads, consider upgrading to a Dropbox Plus account (which gives you 2TB of space) or keep an eye on storage usage and rotate links after the event.
This makes Dropbox ideal for mid-sized events and easily scalable for larger ones.
Using Google Drive and Google Forms:
- Go to forms.google.com and create a new form.
- Title your form clearly (e.g. "Wedding Photo Upload for Chloe & John").
- Change "Multiple choice" option with a "File upload" to allow guests to upload photos or videos.
- Adjust the settings to accept files from anyone and allow multiple uploads. Have in mind that Google Forms accepts a maximum of 10 files per upload.
- Link your form to a dedicated folder in your Google Drive (click on 'View Folder' and choose location).
- Click on 'Copy Link'
Once complete, copy the form link and proceed with creating a QR code. Like with Dropbox, guests won’t need to sign in unless you restrict it to specific accounts (which you can turn off in settings).
Step 2: Turn That Link into a QR Code
Now that you’ve got a working upload link, it’s time to turn it into a QR code. If you want a fast all-in-one solution, our Sticker Maker tool makes this part easy.
Just paste in your Dropbox or Google Form link, and we’ll automatically generate a scannable QR code. From there, you can customise your label to suit your wedding aesthetic - whether that’s rustic charm, minimalist elegance, or bright and modern.
Alternatively, you can use free QR code tools like QRCode Monkey or qr-code-generator.com and upload the finished design through our Sticker Maker tool for printing.
Step 3: Design a Beautiful Label That Guests Will Notice
The key to getting guests to scan the code is making sure they see it and want to interact with it. This is where your label design plays an important role.
Our range of Wedding Labels can help you add charm and personality to your QR stickers, while still making sure they scan perfectly. Or, if you’re just looking for something ultra-functional, browse our QR Code Labels, which are designed with maximum scan reliability in mind.
You can choose from premium materials like:
- White gloss vinyl for a sleek, professional finish
- Brown Kraft paper for a natural, rustic feel
- Clear vinyl for a clean, modern look that blends into glass or plastic surfaces
Once you’ve chosen your style, add some simple instructions like: “We’d love to see your photos! Scan this code to upload your snaps from today.”
This kind of friendly prompt helps guests understand the purpose of the label and encourages them to take part.
Step 4: Print and Place Your Labels Strategically
Once your labels are ready, think about where they’ll have the most impact. Some popular ideas include:
- The guestbook table or photo booth area
- Dining tables - one per table works well
- Wedding favours or sweet jars
- Menus or table number holders
- Even the bar!
You can also include the QR label on your Thank-You cards so guests can upload late photos after the event, or revisit the shared gallery with ease.
No Apps, No Fuss - Only Shared Memories
By using this simple setup, you’re giving your guests a fun and convenient way to share memories that might otherwise stay trapped in their camera roll. Whether it’s a blurry dance floor video, a heartfelt candid during speeches, or a hilarious moment no one else noticed, these are the snippets that make your wedding truly yours.
We offer complete flexibility in size, shape, and material, meaning your label won’t just work well-it’ll look stunning. With our Sticker Maker, you can handle everything from QR code generation to design and ordering in one simple process. Plus, with fast turnaround times and FREE UK delivery, you can tick one more thing off your wedding to-do list.
So, whether you’re planning a big countryside wedding or an intimate city ceremony, let us help you make it even more memorable, with a label that does more than stick.